Amenities – Are there amenities? These include a media room, business center/conference rooms, outdoor space, rooftop, overnight rooms, theater space, parking and valet parking, WiFi, and views (city or ocean).Food and Beverage – Is there in-house catering providing food, meals, and drinks?.Location – An event space located in the heart of NYC will go for a lot more money than an event space located in a rural town in Oklahoma.Other factors that go into the pricing of event space include: Typically, the amount of people standing is about double the amount of people that can be seated. The two most significant factors are the maximum number of seated people and standing people the venue can accommodate. There are many factors that go into pricing an event space. Most renters will choose a venue that is honest and direct in their pricing model. Offering a single price allows the renter to compare spaces and make a choice. An owner should calculate all of their expenses and offer the space for an all-inclusive price. A prospective renter should never feel as though there are hidden charges or fees. Venue owners should always be clear and transparent when listing their space for rent. The invoice must be signed by the event planner and returned to the event space rental company prior to the party or event. The invoice includes the date of the event, the event space rental rate, the number of hours the event space will be rented, and the total amount due. The event space rental invoice is a document that is typically provided by the event space rental company to the event planner. How to Create an Event Space Rental Invoice Event Staffing Invoice – Used to bill a renter for staffing an event with part-time employees who are already trained to work a venue/event space.Įvent Planner Invoice – Used when requesting payment from a client that ordered event planning services.
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